Administrative Assistant in Cambridge, MA

Calendar Management for the Department Head and selected direct reports

• Responsible for scheduling cross-site international department meetings, regular Leadership Team activities and the annual face-to-face strategy meeting
  Coordinate and organize all travel arrangements (domestic and international), including passport/visa needs, transportation and expense report management
• Attend management meetings, take and distribute meeting minutes as well as action items accordingly
  Follow-Up on agreed action items with the team and ensure timely delivery
• Route and answer routine phone correspondence to ensure timely and accurate response
• Liaise with security and greet, escort key visitors to select meetings Order and maintain office equipment and supplies
  Organize, coordinate and facilitate senior leadership visits as necessary
• Maintain common work area and positive work environment
• Execute special projects and assignments independently Create, prepare and revise presentations as well as department communication materia

Skills:

• Professional personality with a “getting things done” attitude
• Professional in Microsoft PowerPoint, Outlook, Word, MS Excel, OneNote
• Excellent organizational and communication skills (verbal and written) attention to detail
  Able to multitask and prioritize assignments
  Able to learn quickly and then function independently
  Team player
  Flexible with willingness to take on miscellaneous projects that may not fall under specified role
  Project Management Skills a plus
  
  

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