Administration Assistant in Gaithersburg, MD

Job Title: Administrative Coordinator - Oncology Unit- Medical Affairs Location: Gaithersburg MD Introduction to Role: Are you a seasoned administrative coordinator with strength in project support? If so, AstraZeneca is looking for you! We are a patient-centric organization, committed to meeting the unmet needs of patients worldwide. Our work environment encourages entrepreneurship, big thinking, and collaboration to turn the impossible into reality. If you are action-oriented, confident in leading, open to collaboration, and curious about the potential of science, then you're our kind of person. Accountabilities: As an Administrative Coordinator in our OBU Medical Affairs unit, you will provide direct support to Head of Medical Innovation, Strategy and Operations. Your role will be diverse and challenging, focusing on delivering high-quality professional business support to other senior leaders within our department as needed. Your responsibilities will range from managing sophisticated calendars, coordinating consultancy contract requests, handling multi-location domestic and international travel arrangements, to producing accurate and creative materials using Microsoft Office. Typical Accountabilities include but are not limited to: • Diary management - Manage sophisticated calendars for our MIST leadership team to schedule meetings, interviews, and special events; prioritize calendar conflicts. • Provide specialist project-based business support when required, eg. Co-ordination of consultancy contract requests, assist with payment requests and serve as subject matter expert with Coupa and ePay • handle multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences • Produce accurate, creative and timely materials using Microsoft Office (Word, Excel, PowerPoint) • Plan, organize, and schedule own workload through system maintenance so that all activities are completed accurately and on time • Create and maintain team distribution lists • Support and contribute to creating a high performing business support team, facilitating good cross-team collaboration • Manage expense reports for senior level executives • Arrange department specific onboarding tasks for new starters Essential Skills/Experience: • High School Diploma or equivalent, Advanced degree preferred • 5+ years of experience in an administrative role with direct support to VP executives or above • Diary management experience/calendar experience • Strong knowledge of Microsoft office – outlook and PowerPoint • Experience working in a fast-paced global environment balancing competing priorities • Excellent organization skills and the ability to manage multiple projects or tasks simultaneously and efficiently Desired Skills/Experience • Pharmaceutical background • Knowledge of systems such as SharePoint online, Concur, Coupa • Ability to interact confidently with executives and employees at all levels • Ability to prioritize time critical assignments • Experience providing high quality, professional support service, working proactively and independently without day-to-day direction Are you ready to make a meaningful impact on patients' lives? Join us at AstraZeneca and be part of a dedicated OBU Medical Affairs team. Apply now!

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