Administrative Assistant in Santa Clara, CA

• This is an executive C-class support position
• We are looking for a high level candidate who has supported upper level management
• Calendaring - heavy calendar interaction involving; scheduling; changes and being aware of calendar in order to answer daily schedule questions
• Travel - Maintain travel calendar; provide flight options; book flights; car service and hotels
• Scheduling and coordinating of monthly meetings.
• This consists of Audio Visual; slide preparation; and catered food in some cases
• Candidate must have exceptional writing and verbal communication skills; attention to detail and accuracy
• Provides administrative support to director-level management.
• Has previous on-the-job experience at advanced levels to coordinate the office services functions
• Has knowledge and experience to handle the following: supervision of clerical staff, budget preparation and control, records management and special projects
• Preparing agendas and coordinating meeting arrangements, composes correspondence, greeting and directing visitors, handling incoming phone calls and conducting special studies to report recommendations
• Possesses excellent office and communication skills. Requires minimal supervision

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